Assistant Payroll Manager (FTC, 6m)

Costa Coffee – Assistant Payroll Manager, FTC 6m  

The Interim Assistant Payroll Manager will be an integral member of the People Shared Services team and plays a key role in the delivery of high-quality Payroll Services to the business, managers, and team members, as well as to the People function.  This role will be responsible for delivering high-quality execution of core Payroll processes (Utilizing our Dayforce technology) and driving an agenda of continuous improvement with the Global Payroll Operations Manager. 

A bit about us...

At the heart of Costa Coffee are our values; we believe in Passion, Warmth, Trust and Courage. We are the No 1 coffee brand in the UK and as part of the Coca-Cola Company, we’re on a journey to be the worlds most loved coffee brand, we don’t settle for mediocre. We’ve come a long way from the Costa brothers first roastery in 1971, today we are a total coffee company that delivers amazing coffee to our consumers all over the globe. Along with our much-loved stores, this includes our Express machines, Ready to Drink products, and a long list of friends and partnerships. Costa are proud of our collaborative and inclusive workforce, who continually unlock new growth and innovation.

A bit about the role...

Reporting to the Global Payroll Operations Manager, this role requires thorough knowledge of Payroll management practices and end to end processes. You’ll be required to assist with the administration of the Monthly payrolls, be a key contact and escalation point for our People Partners for all Payroll issues and support with all BAU interfaces, pay overs, schedules and reconciliations managed along with any changes to services or process, including court orders, HMRC, GAYE, BUPA & other benefits providers.  You’ll also: 

• Fully support with CJRS (Furlough) calculations.
• Successfully deliver monthly live payroll, managed expenses as well as annual submissions including tax year end, P11D, P60, EDI and legislation releases. Highlight any areas of non-compliance or risk.
• Be a key contact and escalation point for third party Ceridian (Payroll Managed Service, MobileXpense, together with our Pension provider L&G) and
• Drive continuous improvement of key payroll processes
• Ensure all key payroll processes meet defined governance standards and SOX compliance, liaising with internal & external audit partners as appropriate to demonstrate compliance. Lead follow-up to any identified audit recommendations.
• Manage exceptions relating to expenses process, together with overseeing correct payments of expenses aligned to our internal policies.

A bit about you…

To succeed at Costa, it is important that you embrace our values and enjoy working with diverse and committed colleagues. In addition, we would hope to see some of the below: 

• Have an understanding and background in CJRS (Furlough) calculations.
• Strong experience of payroll and accounting, especially working with a large payroll of 18K + you are used to dealing with high volume escalation queries.
• Experience of working in a People Shared Services organization
• Payroll and accounting skills ie AAT/CIPP
• Previous experience of furlough would be an advantage plus year end payroll activities
• Excellent communication skills both written and verbal and ability to liaise and influence at all levels 

What we can offer...

We’re on an exceptional adventure and can offer a truly purpose led career with flexibility to suit your personal needs. In addition, you will benefit from the below: 

• BUPA Healthcare
• Costa Pension Scheme
• Bonus Scheme
• 25% staff discount, including endless free coffee onsite at support office
• 25 days Holidays

Location / Travel: Dunstable Bedfordshire, but we’re OK with you working from home if you’re OK to travel to our Head Office for team meetings when required.

At Costa Coffee we celebrate Inclusion and Equality; we believe everyone should bring their true self to work. We advocate collaboration and transparency and embrace differences in all that we do. #nowisthemoment to join.